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Document list required for international courier and cargo from India
Courier documents • cargo documents • customs paperwork

Document List Required for International Courier and Cargo

Sending an international courier or cargo shipment from India needs the right documents before pickup. The required list depends on sender type, item category, shipment purpose, destination country, declared value and whether the shipment is personal, sample, commercial, medicine, food, import, excess baggage or repair-and-return.

Important: The list below is a practical checklist. Final documents can change by carrier, customs requirement, destination rules and product category.
Check Required Documents WhatsApp Document Query
  • Personal and commercial shipment
  • Medicine, food and sample support
  • Import, export and cargo documents
Direct answer

Which documents are needed before international courier pickup?

Most shipments need basic sender KYC, receiver details, invoice or value declaration, item list and packing details. Special shipment types need additional documents.

  • Personal courier: KYC, ID proof, proforma invoice and item declaration.
  • Business sample: sample invoice, company KYC, GST/PAN and IEC where required.
  • Commercial cargo: commercial invoice, packing list, SLI, AD Code and customs documents.

Share your item list and shipment purpose before pickup so the correct document category can be checked.

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Shipment category checklist

Documents Required by Shipment Type

Use the category closest to your shipment. If your parcel contains mixed items, get the item list reviewed before packing.

Individual to Individual

Shipment type: Personal courier

  • Proforma invoice when value is below applicable personal-shipment threshold
  • Sender Indian KYC
  • Sender ID proof
  • Receiver name, full address, phone number and postal code
  • Item declaration and declared value
Best for gifts, personal parcels, documents, clothes, books and ordinary personal items after item acceptance.

Business to Business Sample

Shipment type: Sample shipment

  • Sample invoice
  • Company KYC
  • GST and PAN copy where applicable
  • IEC for commercial import or export where required
  • Packing list and product description
Used for samples, product display items and non-sale business shipments.

Medicine – Individual

Shipment type: Medicine courier

  • Declaration letter
  • Medicine purchase bill
  • Doctor prescription
  • Sender KYC
  • Receiver KYC
  • Medicine composition, quantity and usage details
Medicine acceptance depends on destination country, composition, quantity and carrier policy.

Medicine Company to Company Sample

Shipment type: Pharma sample

  • Sample invoice
  • MSDS 16-point sheet where applicable
  • Lab report, COA or test report
  • Non-DG declaration
  • Company KYC
  • GST copy and PAN copy
  • Product label, batch details and licence where applicable
Pharma and chemical-related samples must be checked before pickup.

Liquid, Chemical or Powder Sample

Shipment type: Restricted-category sample

  • Sample invoice
  • MSDS 16-point sheet
  • Lab report, COA or test report
  • Non-DG declaration
  • Company KYC
  • GST copy and PAN copy
  • Product composition and end-use declaration
Liquids, chemicals and powders need carrier and route approval before booking.

Food Item – Business to Business Sample

Shipment type: Food sample

  • Sample invoice
  • Phytosanitary certificate if applicable
  • Fumigation certificate if applicable
  • Company KYC
  • Ingredients, shelf-life and packaging details
  • FSSAI or product-supporting document where applicable
Food item acceptance depends on ingredients, packaging, quantity and destination-country rules.

DNA, Bio or Medical Lab Test Sample

Shipment type: Medical sample

  • Declaration letter from sender
  • Declaration letter from related department, institute, hospital or organisation with stamp
  • Sender KYC
  • Sample description and purpose
  • Packaging and temperature handling details where applicable
Bio and medical samples need strict route, packaging and carrier approval.

Import Basic Documents – Sample

Shipment type: Import courier

  • Sample import invoice
  • Importer KYC
  • IEC, GST and PAN for company imports
  • Item description and declared value
  • Packing list where applicable
Import duty, tax, inspection or additional documents may apply after customs review.

Commercial Shipment

Shipment type: Export cargo

  • Commercial invoice
  • Packing list
  • Tax invoice or LUT bond
  • SLI
  • Annexure-A
  • SDF
  • CENVAT document if drawback applies
  • Item-made-of declaration if drawback applies
  • KYC
  • AD Code registered with related customs
Commercial exports require complete business paperwork and customs-ready shipment details.

Medicine, Liquid or Chemical – Commercial

Shipment type: Commercial restricted cargo

  • Commercial invoice
  • Packing list
  • Tax invoice or LUT bond
  • MSDS
  • Lab report or COA
  • Non-DG declaration
  • Drug list and drug licence where applicable
  • Batch label
  • ADC NOC where applicable
  • SLI, Annexure-A and SDF
  • KYC
  • AD Code registered with related customs
Commercial medicine, liquid and chemical cargo should be reviewed before pickup.

Excess Baggage

Shipment type: Baggage shipping

  • Invoice and packing list
  • Sender Indian address proof copy
  • Sender ID proof
  • Visa copy
  • Passport copy
  • Air ticket
  • Job offer letter if applicable
  • Departure certificate if applicable
Useful for students, relocation, excess luggage and personal effects after item review.

Exhibition Shipment

Shipment type: Temporary or event shipment

  • Invoice
  • Packing list
  • Exhibition letter
  • KYC
  • AD Code copy where applicable
  • Event or organiser details
Exhibition shipments may need event-related paperwork and return-shipment clarity.

Repair and Return – Re-Export

Shipment type: Re-export shipment

  • Original Bill of Entry
  • Original import invoice
  • GR waiver or Bank NOC
  • Chartered Engineer certificate
  • Additional sample or commercial shipment documents as applicable
Repair-and-return shipments need strong import-reference and re-export documentation.
AD Code documents

AD Code Registration Document Checklist

Commercial export shipments may require AD Code registration with the relevant customs location. Confirm the latest requirement before submitting documents.

Document Details
AD Code copy from bank Original on bank letterhead; bank should mention satisfactory conduct where required.
IEC copy Two photocopy sets.
Bank statement Six months, two sets, certified by bank with stamp.
Balance sheet Three-year complete set where requested.
Company registration certificate Two photocopy sets.
Company PAN card copy Two photocopy sets.
Authorised person documents Two photo ID proofs.
AD Code registration letter Letter in the name of Indian Customs for AD Code registration in air cargo.
Original documents Originals may be required for customs verification; processing time may vary.
Original document note: Customs may ask for original documents for verification. Company PAN, proprietor ID proof, PAN, Aadhaar, IEC and authorisation papers should be checked before AD Code submission. Processing time may vary.
Service support

How Global India Express Helps with Courier Documentation

Our team helps customers identify the right document category before booking an international courier or cargo shipment.

Door-to-door courier support

Get practical shipment support based on item type, destination, packing, documents and courier serviceability.

Customs documentation guidance

Get practical shipment support based on item type, destination, packing, documents and courier serviceability.

Pickup and packing support where serviceable

Get practical shipment support based on item type, destination, packing, documents and courier serviceability.

Express and economy courier options

Get practical shipment support based on item type, destination, packing, documents and courier serviceability.

Online payment option

Get practical shipment support based on item type, destination, packing, documents and courier serviceability.

GST invoice for eligible shipments

Get practical shipment support based on item type, destination, packing, documents and courier serviceability.

Live tracking after dispatch

Get practical shipment support based on item type, destination, packing, documents and courier serviceability.

Support for documents, food, medicines, baggage and cargo

Get practical shipment support based on item type, destination, packing, documents and courier serviceability.

Step-by-step process

How Document Review Works Before Courier Booking

A quick review helps avoid pickup delays, customs holds and shipment rejection.

1

Share item details

Send item list, destination country, declared value, weight and shipment purpose.

2

Confirm sender type

Tell us whether the shipment is individual, business, sample, commercial, import or baggage.

3

Check document category

We identify whether proforma invoice, sample invoice, commercial invoice or special documents are needed.

4

Review restricted items

Medicines, food, liquids, powders, chemicals, bio samples and commercial goods need extra checks.

5

Prepare KYC and invoice

Sender KYC, receiver details, invoice, packing list and declaration are prepared as required.

6

Confirm pickup

Pickup is planned only after document readiness and shipment acceptance are checked.

7

Dispatch and tracking

Tracking details are shared once the shipment is booked through the suitable service.

Not sure which documents are required?

Share your shipment type, item list and destination country

We will check the right document list before pickup or cargo booking.

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Frequently asked questions

Document List Required for International Courier FAQs

Simple answers about courier documents, medicine papers, food shipment documents, commercial export documents and baggage paperwork.

Common documents include sender KYC, receiver details, item declaration, invoice or value declaration and packing list. Special categories such as medicines, food items, samples, chemicals, commercial goods, excess baggage and imports need additional documents.

Individual to individual courier usually needs proforma invoice, sender KYC, sender ID proof, receiver address, item details and declared value. Restricted items may need extra documents.

Business sample courier usually needs sample invoice, company KYC, GST and PAN where applicable, IEC where required, product description and packing list.

Medicine courier may need declaration letter, medicine purchase bill, doctor prescription, sender KYC, receiver KYC, medicine composition, quantity and usage details. Final acceptance depends on destination and carrier rules.

Food item courier may need invoice, KYC, ingredients, packaging details, shelf-life details, phytosanitary certificate or fumigation certificate where applicable. Destination-country restrictions must be checked before pickup.

Commercial export shipments may need commercial invoice, packing list, tax invoice or LUT, SLI, Annexure-A, SDF, KYC, AD Code, IEC, GST, PAN and additional documents depending on product category.

AD Code is linked to export customs processing through the bank and relevant customs location. Exporters may need bank AD Code letter, IEC, bank statement, company documents, PAN and authorised person documents.

Excess baggage courier may need invoice and packing list, sender address proof, sender ID proof, visa copy, passport copy, air ticket, job offer letter or departure certificate where applicable.

No. Document requirements change by sender type, receiver type, shipment purpose, item category, destination country, declared value and customs requirement.

Share the item list, shipment purpose, sender type, destination country, declared value, weight and pickup city with Global India Express. The team can check the applicable document list before pickup.
Contact Global India Express

Get help with international courier documents

For faster support, send the shipment type, item list, destination country, declared value and sender category.

Call: +91 9115999666 Email: sales@globalindiaexpress.com WhatsApp: Send document query

Document note

Document requirements may change by destination country, carrier, customs instruction, product category and shipment value.

Do not pack restricted items or dispatch commercial goods before document and item review.

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